Keep dashboards, reports, spreadsheets, and supporting documents visible together so data reviews stay focused without constant screen switching.
Why Reviewing Data in Teams Is More Difficult Than It Should Be
Many Microsoft Teams meetings focus on data.
Teams review KPIs, dashboards, spreadsheets, reports, and supporting documents before making decisions.
The challenge is not accessing the information.
The challenge is keeping all relevant information visible at the same time.
As presenters switch between dashboards, Excel files, browser tabs, and reports, participants lose context and discussions slow down.
What Happens When Data Is Reviewed One Screen at a Time
When only one report remains visible:
- KPI comparisons become difficult
- participants lose sight of supporting information
- presenters constantly switch applications
- discussions pause while reports are reopened
- decisions depend on memory instead of visible evidence
Teams need full context to compare KPIs and reports accurately.
The meeting becomes less about analysing data and more about managing shared screens.
Stable views help teams document decisions clearly during data reviews.
Typical Examples
Power BI + Excel
Compare dashboard metrics with detailed spreadsheet calculations.
A decision log keeps KPI‑related decisions traceable across meetings.
Dashboard + Browser
Review live analytics while referencing customer feedback or supporting research.
KPI Review + Documentation
Discuss monthly performance while keeping explanations and project documentation visible.
Executive Reporting
Compare strategic KPIs with action plans and meeting notes throughout the discussion.
A Better Way to Review Data
StageTools extends Microsoft Teams with a Content Layer that keeps multiple data sources visible throughout the meeting.
Instead of replacing one report with another, participants can analyse several resources simultaneously.
The shared stage keeps all dashboards and reports stable and visible together.
Multi View
Display dashboards, spreadsheets, reports, browser pages, and supporting documents side by side.
Multi Share
Allow participants to contribute additional reports without interrupting the discussion.
The meeting remains focused because everyone shares the same visual context.
Why Multi-Content Data Reviews Work Better
Keeping reports visible throughout the discussion helps teams:
- compare KPIs naturally
- understand relationships between reports
- reduce screen switching
- maintain shared context
- make decisions based on complete information
Strong decision visibility ensures everyone sees the same data sources.
The discussion stays centred on the data—not on changing windows.
FAQ
Can you view multiple dashboards at the same time in Microsoft Teams?
Native Microsoft Teams meetings primarily display one shared resource at a time. StageTools extends Teams with Multi View and Multi Share, allowing dashboards, reports, spreadsheets, and other resources to remain visible together.
Can I compare Power BI and Excel during a Teams meeting?
Yes.
StageTools allows teams to display Power BI dashboards alongside Excel workbooks, browser pages, and other documents during the same discussion.
Why is comparing reports side by side useful?
Keeping related reports visible improves analysis, reduces unnecessary screen switching, and helps teams make decisions using shared information instead of memory.
Conclusion
Good reporting meetings depend on more than accurate data.
They depend on keeping the right information visible throughout the discussion.
The StageTools Content Layer helps Microsoft Teams meetings review dashboards, reports, spreadsheets, and supporting documents together—making analysis faster, discussions clearer, and decisions more confident.
STAGETOOLS FOR MICROSOFT TEAMS
Stop switching between screens during Teams meetings
Keep presentations, documents, dashboards, spreadsheets, and other resources visible side by side so discussions stay focused, shared context stays visible, and better decisions happen naturally.