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Informations for Microsoft Teams Administrators

Last updated on April 30, 2025

What are StageTools?

StageTools enhances Microsoft Teams meetings with innovative Features for modern teamwork. All direct in Teams.

With StageTools, you unlock the full potential of your Microsoft Teams Meetings.

All features are seamlessly integrated into Teams, enabling a completely new way of collaboration—without disruptions or the need for additional software.

Key Features Overview

  • All tools directly in Teams: No app switching—everything you need for productive meetings is available within Teams.
  • Enhanced resource viewers: Presentations, documents, images, and more can be displayed directly in Teams, including zoom, pan, laser pointer, and drawing tools for all participants.
  • Seamless presenter switching: Anyone can take over as moderator with a single click—without interruption.
  • Zoom & Pan on the stage: Content can be moved and enlarged live and collaboratively.
  • Laser pointer for everyone: Highlight important content so all participants can see.
  • Drawing on resources: Annotate, mark, and comment directly on presentations and documents—interactively and collaboratively.
  • Timed agenda: Structure your meeting with a timed agenda and countdown timers.
  • Decisions & voting: Record decisions directly within the meeting and conduct live polls with automatic result documentation.
  • Notes & Tasks: Capture notes and assign tasks collaboratively during the meeting.
  • Joint preparation: Participants can contribute to the agenda and resources even before the meeting starts.
  • Meeting minutes: Summaries and protocols are generated and shared with all.
  • Stage screenshots: Capture important moments with a single click.
  • Presenter notes & support: Moderators get their own notes area and helpful support tools.
  • Custom Stage Panel: Keep StageTools, chat, participant list, Microsoft Loop, and other Teams modules visible at the same time—customizable.

Benefits

  • Maximum interactivity: Experience meetings where everyone is actively involved.
  • Efficient preparation, execution, and follow-up: Manage agendas and protocols centrally.
  • No disruptions: All functions are seamlessly integrated into Microsoft Teams.
  • Suitable for all scenarios: Perfect for workshops, training, project meetings, and hybrid teams.

Who is StageTools for?

Whether project teams, training sessions, workshops, or hybrid workgroups — StageTools is the ideal solution for anyone who wants to get more out of their Microsoft Teams Meetings. It helps make your meetings more structured, interactive, and productive.

Availability

  • StageTools for Microsoft Teams is available on all StageTools plans, including the Free plan.
  • Some advanced StageTools features may only be available on paid plans.
  • Your admin may need to enable the StageTools app for your Microsoft Teams account.

How does StageTools work?

App Security & compliance for IT admins

How to purchase seats and assign users

Instructions for managing seats in relleumSystem Account Management.

  • Log in to the relleumSystem Account Management portal at account.stagetools.relleum-system.com.
  • Purchase the required seats through the portal.
  • Assign a user(s) email address(es) to each seat you have purchased.
  • When a user use StageTools, the system will automatically check if the user has a assigned seat.
  • The plan associated with their seat will be displayed.
  • No additional configuration is required for the StageTools.

How to add the application to Teams

Steps to deploys the app for meeting, groupChat oder channel meeting.

  • Open Microsoft Teams and go to the Teams Store (Apps section).
  • Search for the StageTools app and select it.
  • Click Add to install the app.
  • Review the requested permissions and agree to the required rights to complete the installation.

How to pre-pin app in teams

Steps to automatically deploy and create easy availability of the app for all of users

  • Access Teams Admin Center
  • Navigate to App Setup Policies
    • In the left menu, select Teams apps and then Setup policies.
  • Edit or Create a Policy
    • To set organization-wide defaults, edit the Global (Org-wide default) policy.
    • To create a custom policy (for specific groups), click Add, name your policy, and configure as needed.
  • Pin Apps
    • In the policy settings, you can:
      • Add apps to the list of pinned apps (these will appear in the Teams app bar for users).
      • Set the order of apps by dragging them into your preferred sequence.
      • Pin meeting apps (new functionality as of 2024) so they appear in the meeting experience for users.
    • You can also control whether users are allowed to pin their own apps or not.
  • Assign Policy to Users or Groups
    • Assign the policy to all users, specific users, or groups as required.
  • Save Changes
    • Click Save to apply the policy. Changes will take effect for assigned users, and the pinned apps will appear in their Teams client accordingly

How to get Support?

Support is available via our helpdesk at support.relleum-system.com or by e-mail at support@relleum-system.com.