When do I need StageTools?
Absolutely—it’s a game changer if you’re running workshops, strategy meetings, client sessions, or any kind of collaboration that benefits from structure and engagement. Instead of just talking through a static screen share, StageTools turns your meeting into a live workspace, where people can interact, decide, annotate, and contribute visually.
Think of it like upgrading your usual meeting from plain talk to an active studio.
Especially useful for:
🧠 Brainstorming sessions where visual input matters
⏰ Time-sensitive meetings that need to stick to an agenda
🗳️ Decision-heavy discussions
🖊️ Instant documentation so no one’s stuck writing up notes afterward
If your meetings tend to drift or feel passive, StageTools adds that needed spark. Curious how it compares to something like Miro or Zoom Whiteboards?
What are StageTools?
🛠️ StageTools for Microsoft Teams is a productivity app designed to supercharge your Teams meetings by making them more interactive, structured, and efficient. It’s developed by relleumSystem and integrates directly into Teams—no need to switch apps or screens.
Here’s what makes it stand out:
Visual Collaboration: Participants can draw, highlight, zoom, and use laser pointers on shared content like PDFs and images—all in real time.
Structured Meetings: Built-in timed agendas and countdowns help keep discussions focused and on track.
Live Decisions: You can document interactive decisions instantly during the meeting.
Seamless Presenter Switching: Anyone can take over as moderator with one click, keeping the flow smooth.
Instant Documentation: Notes, tasks, and meeting minutes are automatically captured and shared.
Side-by-Side Panels: View chat, participants, and StageTools features simultaneously for maximum productivity.
External Collaboration: Guests and external participants can interact just like internal team members—ideal for hybrid workshops and client meetings.
It’s like giving your Teams meetings a turbo boost—turning passive screen shares into dynamic, collaborative sessions.
What features make StageTools stronger than Miro or Zoom Whiteboards?
🤹♂️ StageTools brings a unique blend of structure, interactivity, and real-time control that sets it apart from Miro and Zoom Whiteboards—especially for Teams users running workshops or decision-focused meetings.
Here’s how it stands out:
🎯 Meeting Structure & Facilitation
Timed agendas and countdowns keep meetings on track—Zoom and Miro don’t offer built-in time management.
Presenter handoff with one click makes moderation seamless, unlike Miro’s manual board sharing or Zoom’s host controls.
🗳️ Live Decision-Making Tools
Integrated interactive decision logging during meetings—StageTools captures outcomes instantly, while Miro and Zoom require separate tools or manual notes.
🖍️ Visual Collaboration
Laser pointer, zoom, and annotation tools on shared content (PDFs, images) in real time—Zoom has basic annotation, Miro is more canvas-based, but StageTools is optimized for live facilitation.
📝 Instant Documentation
Automatic meeting minutes and task tracking—StageTools generates summaries without needing manual exports or integrations.
🧩 Microsoft Teams Integration
Native side-by-side panels for chat, participants, and tools—no switching apps or tabs like with Miro or Zoom.
External guest access with full interactivity—ideal for hybrid teams and client sessions.
🧠 Designed for Workshops
Unlike Miro (which is great for freeform brainstorming) or Zoom Whiteboard (which is more basic), StageTools is built for structured collaboration, making it perfect for strategy sessions, retrospectives, and agile planning.
If your meetings often feel like herding cats, StageTools is like giving everyone a laser pointer and a map. Want a side-by-side feature comparison table?