How StageTools Works

A Structured, Connected Meeting Flow Inside Microsoft Teams

This short product video shows how StageTools brings structure, shared context, and clear decisions to Microsoft Teams meetings — without switching tools.

StageTools helps teams keep meetings on time, stay aligned, and turn discussions into clear decisions — directly inside Microsoft Teams.

This guide shows how a meeting flows from preparation to follow‑up using Timed Agenda, Shared Stage, Meeting Flow, and Decision Making.

🧭 What StageTools Is Designed For

SStageTools is built for meetings that require structure, clarity, and documented outcomes:

• business, project, and sales meetings
• team and leadership sessions
• workshops and hybrid meetings
• external meetings with guests

Not designed for whiteboarding, mind‑mapping, or anonymous polling..

▶️ Start Your Teams Meeting

Open StageTools directly in the Teams sidebar — no installation, no login, no setup.

Participants join instantly and see the same meeting context.

🗂️ Build Your Agenda

Add topics, set durations, and keep the meeting focused with a clear, shared agenda.

• visible countdown timers
• synchronized agenda for all participants
• automatic flow from topic to topic
• fewer overruns and interruptions

This keeps the meeting on time and aligned.

🖼️ Share Content — Without Screen Sharing

Show PDFs, slides, images, or live Shared Stage content directly in StageTools.

• no window switching
• no “Can you zoom in?”
• no losing context when someone shares a new window

Participants see the same content at the same time — consistently.

✏️ Annotate Together

Use pen, highlighter, and personal laser pointers to mark what matters — live and in sync.

• annotations stay aligned with the content
• each participant has their own laser pointer
• works with static and live content
• ideal for reviews, workshops, and hybrid meetings

📝 Capture Notes, Tasks & Context

Record notes, assign tasks, attach screenshots, and prepare decisions — all stored in the meeting context.

• convert notes into tasks with one click
• attach captures or shared content
• keep everything visible during the meeting
• share the full context afterward

✔️ Make Decisions with One‑Click Voting

Create decisions, attach context, and run live voting as part of your decision‑making process.

• structured decision logs
• visible outcomes
• clear ownership
• traceable follow‑up

🔄 Switch Moderators Seamlessly

Any participant can take over presenting or guiding the meeting — instantly.

• no screen sharing handover
• no interruptions
• no technical friction

Perfect for workshops, co‑facilitation, and hybrid teams.

📄 Export a Complete Meeting Summary

Notes, tasks, decisions, captures, and annotations are compiled into a structured summary.

• shareable with anyone
• includes full context
• ideal for documentation and follow‑up

⭐ What StageTools Helps Teams Achieve

• Keep meetings on time with Timed Agenda
• Stay aligned with Meeting Flow
• Keep content visible with Shared Stage
• Turn discussions into clear decisions
• Create documented outcomes without extra tools