StageTools: Meeting Facilitation Directly Inside Microsoft Teams
StageTools transforms ordinary Teams meetings into structured, interactive and outcome-driven sessions. With modular, easy-to-use features, you can pick just the tools your meeting needs—nothing more, nothing less.
What to Expect from StageTools
Perfect For:
- Business, project, and sales meetings requiring clear presentations and result documentation
- Team or leadership meetings with structured agendas and binding decisions
- Workshops, trainings, or hybrid sessions focused on action, clarity, and follow-up
- External collaborations where guests need full interactive capabilities within Teams
Not Designed For:
- Freeform whiteboarding, mind-mapping, or sticky-note brainstorming
- Anonymous or multi-question polling
- Media production, event staging, or creative design work
Use only what you need – do what you want!
Step-by-Step: Your Meeting with StageTools
The Beginning…
Start Your Teams Meeting as Usual
Enter your regular Microsoft Teams call.
From App Store
Open the StageTools App
Instantly accessible in the Teams sidebar—no extra installation or app switching required.
If you want effective time control
Build Your Meeting Agenda
Add topics with optional time limits and priorities.
The agenda is visible to everyone, helping keep the meeting on track.
If you don’t want to Share Your Screen…
Share Resources—No Screen Sharing Needed
Present PDFs, slides, or images so every participant can interact, zoom, and follow along directly.
No content is hidden behind someone else’s screen—resources stay in view for all.
If you want to annotate on a content…
Annotate Together in Real Time
Use the highlighter, pencil, line, or the multi-user laser pointer to emphasize what matters on the shared documents.
All annotations are live and visible to the group, creating clarity and engagement (no blank whiteboard required).
If you want to take Notes and Tasks…
Take Collaborative Notes and Assign Tasks
Any participant can add notes or assign tasks as you go.
Action items are immediately recorded for follow-up.
To stengthen decisions…
Make Decisions with Yes/No Voting
Create a “decision note” with all supporting details, proposals, or attachments.
Invite participants to a simple Yes/No vote for clear, auditable team agreement (not a generic poll or survey).
If anyone wants to Co-Moderate…
Seamless Moderator Handover
Pass facilitation to any participant with a single click—meetings stay dynamic and inclusive.
If you have an outcome…
Instantly Export a Complete Meeting Summary
With one action, send out all notes, decisions, annotated resources, tasks, and action items as a professional meeting summary.
No manual minute-taking or post-meeting admin is needed.
See StageTools in Action
So what is StageTools?
StageTools gives you the right Tool you need for every type of professional meeting.
Be prepared, keep everyone on the same page, make clear group decisions, and export actionable results—with everything documented and easy for your team to use.
Frequently Asked Questions
Is StageTools hard to set up?
No—just open it inside any Teams meeting. No separate logins or installations.
Can guests or clients participate fully?
Yes—anyone in the Teams meeting can view, annotate, decide, and contribute.
Does it replace traditional whiteboard or polling tools?
StageTools focuses on structured, result-oriented collaboration—not creative brainstorming or anonymous polling.